Conference Policies

Non-Presented Paper (No-Show) Policy: Any accepted paper included in the final program is expected to have at least one author or qualified proxy attend and present the paper at the conference. If a paper is not presented at the conference, the paper will not be published by IEEE on IEEE Xplore® or other public access forums, but these papers will be distributed to conference attendees as conference proceedings and the copyright of these papers will belong to IEEE. For poster sessions, if the speaker is not present in front of the poster for most of the time during the poster session, this also implies the paper was not presented. Conference organizers are required to collect attendance records and a list of any non-presented papers and submit to IEEE SPS staff.

Exceptions to this policy will be made by the Technical Program Chair(s) of the conference only if there is evidence that the no-show occurred because of unanticipated events beyond the control of the authors, and every option available to the authors to present the paper was exhausted. The no-show authors may appeal the decision of the Technical Program Chair to the VP-Conferences.

Qualified Proxy Policy: The presentation of papers by substitutes is highly discouraged and may only be made after permission is granted by the Technical Program Chair(s) of the conference based on solid evidence that none of the authors is available to present. Papers presented by substitutes without permission will be considered as no-shows.

Conference Paper Reproducibility and Supporting Content

It is recommended that authors are offered the ability to share datasets, code and other supporting content associated with accepted papers. The below platforms support reproducibility and publicity for posters and/or presentation files that accompany a conference paper. These below options can be added to the Call for Papers, conference website, and author acceptance email, as well as mentioned during the conference:

  • Increase the visibility, impact, and reproducibility of your research.
  • Free resources are available to upload content associated with your paper!

IEEE DataPort

Upload up to 2TB of data associated with your conference paper to IEEE DataPort at no cost. Uploading your data will enhance the value of your article, support research reproducibility, and may even result in more citations for you since each dataset uploaded to IEEE DataPort is assigned a unique DOI that can be cited and referenced!

To add your datasets or learn more, visit IEEE DataPort.

Code Ocean

Include associated code, software simulations, algorithms, and more for article readers to understand what produced the results. Articles in the IEEE Xplore® digital library will display the associated and executable code from Code Ocean. Published code is fully citable and receives a DOI for better discoverability.

To add your code or learn more, visit Code Ocean.

IEEE SigPort

Upload your presentations or posters in PDF format to share with other conference attendees. By posting your information, it will promote visibility of your work, and easier access to conference presentation slides. Accepted authors will receive an email with instructions and a complimentary code to add content.

IEEE Event Conduct and Safety Statement: IEEE believes that science, technology, and engineering are fundamental human activities, for which openness, international collaboration, and the free flow of talent and ideas are essential. Its meetings, conferences, and other events seek to enable engaging, thought provoking conversations that support IEEE’s core mission of advancing technology for humanity.

Accordingly, IEEE is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at IEEE-related events. IEEE has no tolerance for discrimination, harassment, or bullying in any form at IEEE-related events. All participants have the right to pursue shared interests without harassment or discrimination in an environment that supports diversity and inclusion.

Participants are expected to adhere to these principles and respect the rights of others. IEEE seeks to provide a secure environment at its events. Participants should report any behavior inconsistent with the principles outlined here, to on site staff, security or venue personnel, or to
eventconduct@ieee.org.

IEEE Signal Processing Society Diversity Statement: The IEEE Signal Processing Society adheres to the IEEE Code of Conduct and is committed to providing equal opportunity to its members, regardless of ethnicity, race, nationality, disability, socioeconomic status, sexual orientation, religion, gender, age, and/or personal identity. The Society is committed to a welcoming and inclusive environment that promotes diversity in the signal processing community.

View the complete IEEE Signal Processing Society Policy & Procedures Manual at
http://signalprocessingsociety.org/volunteers/policy-and-procedures-manual.
IEEE also recommends posting information about preprints, including Arxiv.

Preprints

Authors may post their preprints in the following locations:
  • Author’s personal website
  • Author’s employer’s website
  • arXiv.org
  • TechRxiv.org
  • Funder’s repository*

This does not count as a prior publication. If copyright to the paper was transferred to IEEE through the completion of an IEEE Copyright Form before the preprint is posted, IEEE must be credited as the copyright holder with the following statement included on the initial screen displaying IEEE-copyrighted material:

“© 20XX IEEE. Personal use of this material is permitted. Permission from IEEE must be obtained for all other uses, in any current or future media, including reprinting/republishing this material for advertising or promotional purposes, creating new collective works, for resale or redistribution to servers or lists, or reuse of any copyrighted component of this work in other works.”

Upon publication of the paper, the paper’s Digital Object Identifier (DOI) should be added.
Visit the IEEE Author Center for more information on SPS sharing and posting policies at
https://ieeeauthorcenter.ieee.org/
.